Town of Buxton
Minutes for May 25, 2011 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Jean C. Harmon, Peter E. W. Burns, Robert C. Libby, Clifford L. Emery, Dianne M. Senechal.
Others Present: Mike Grovo, Dan & Olive Collomy, Penny Booker, Cliff Thomas, Sharleen Fields, Dennis Santolucito.
Selectmen’s Meeting Agenda
The Meeting was called to order at 6:30 p.m.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes May 18, 2011.
Approved 5-0.
- Discussion held between 5:00 & 7:00 p.m.
The Board discussed the upcoming Public Hearing, met the new Reserve Officer that Chief Grovo brought over to introduce, and briefly discussed applications for the Accounts Payable Clerk position. They talked about the Hollis Warrant Article for the old Hollis High School, and discussed the proposed Comprehensive Plan Survey that is going to be sent out.
- Press Release from John Myers, Town Clerk – Re: Buxton’s Polling Place Hours & More for June 14th and 18th.
- Email from Jonathan Youde, Program Officer, Maine Power Options – Re: Fuel Program Update.
- Review of Projects and Issues
Selectmen Libby has been reviewing applications for the Accounts Payable work and going through a lot of mail.
Selectman Burns has been in every day taking care of mail and reviewing resumes for the Transfer Station and Accounts Payable positions. The Selectmen will start interviewing candidates next Tuesday for the Transfer Station.
Selectman Burns attended a training program today in Dayton on the Municipal Valuation Return. The training was conducted by Mike Rogers from Maine Revenue Service. On Thursday evening Selectman Burns will attend the Saco River Cable Committee negotiations with Time Warner.
On Tuesday Selectman Emery met with the Facilities Manager for SAD 6 at the Hanson School. They went over some rough estimates on what it would cost to finish the handicapped ramp from the school building to the gymnasium, and the cost to install a handicapped accessible bathroom on the main floor of the building. Selectman Emery will go over this information in more detail at the Public Hearing later this evening.
Selectman Senechal talked about the Town switching to TRIO that is new software for our Accounts Payable, taxes, licensing, and motor vehicles. Employees are in transition and training to go live with the new software on July 1st.
Selectman Harmon said the Board will start interviewing at 5 p.m., Tuesday, May 31st, for the Transfer Station position.
Selectman Harmon also talked about the software conversion. She said the Board hopes for a very smooth transitional period. The conversion happens to be coming at our year-end and at the time our Accounts Payable Clerk will be leaving. She said there is a lot going on and everyone is doing their best to keep up with it all. Town Meeting is coming up in less than a month.
None.
There is a Special Town Meeting coming up on June 8th. Last week our Fire Chief made a presentation to the Board about a Plymovent System we are able to purchase from the City of Saco. The Board has been looking at how to fund that purchase but regardless of what fund the money comes from, they are required to hold a Special Town Meeting to raise the money.
Selectman Harmon read Article 2.
E.O.101105024 – An order to approve 8 hours vacation time for Fred Farnham.
Approved 5-0.
E.O.101105025 – An order to allow Fred Farnham to carry forward 100 hours of vacation time to be used before August 15, 201. Selectman Harmon explained the reason for this carry-forward. Fred Farnham just started a new year where he received another 120 hours, His anniversary date was at the beginning of May.
Approved 5-0.
- Executive Orders by Initiative
None.
- Accounts Payable and Payroll Warrants
E.O.101105022 – An order approving expenditures as documented in Accounts Payable Warrant #47-11. Approved.5-0.
E.O.101105023 – An order approving expenditures as documented in Payroll Warrant
#47-11. Approved 5-0.
- Next Meeting of the Board
Selectmen’s Meeting Wednesday, June 1, 2011, at 7:00 p.m.
The Board will start interviews for the Transfer Station position Tuesday, May 31st.
There will be a Public Hearing tonight at 7:00 p.m. on Secret Ballot Articles 3, 4 & 5.
Town Hall will be closed Monday, May 30, 2011 for Memorial Day.
The Transfer Station will be closed Tuesday, May 31, 2011 for the holiday.
There will be a Special Town Meeting June 8, 2011 at 7:00 p.m. to see if the voters will vote to raise $20,305 to purchase a used Plymovent Exhaust System from Saco.
SAD 6 Budget Meeting June 2, 2011, at the Middle School at 7 p.m. On June 14th we will vote yes or no on the final budget but the final money issues will be settled at the June 2nd meeting. The Towns will have one week in between before the final vote that Select Boards can discuss it at their meetings.
- Public Comments and Questions
None
None
Motion made and seconded to adjourn the Meeting at 6:45 p.m. Approved 5-0.
The Selectmen will return at 7:00 p.m. for the Public Hearing.
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